When you’re planning a large corporate event, it’s key that you look for the right corporate event planners NYC. Here, we’ll take a look at some tips you can use to find the right event planner to make your fundraiser, gala, party, conference, or other corporate event a success.
1. Know Your Needs
Before you begin the search for the right corporate event planners in NYC, you’ll need to know your must-haves for your event. It’s ok if you aren’t sure exactly how to add the wow factor (your event planner can help with that), but you need to know the components of the event that you can’t do without.
- What feeling or message do you want your guests to have by the end of the event?
- Do you have quantitative goals (dollars raised, tickets sold, number of guests in attendance) for the event?
- Do you want to offer a virtual option for guests who can’t or would prefer not to attend in person?
- Are there any key elements from past events that you’d like to include?
Knowing what you’ll need from your event planner can go a long way in helping you choose someone who is the right fit for your event.
2. Take Your Time
Time crunches are your enemy when it comes to a successful event. Leave yourself plenty of time before you begin the planning process to talk with several event planners, so that you can find the one that’s the best fit for your team.
3. Consider Your Budget
In the event planning business, you get what you pay for. Be sure to include your event planner as a part of your event budget. You’ll also want to talk with each event planner you consider about your budget for the event, and allow them to talk to you about what they can realistically do to make your dream event a reality while staying within your price range.
4. Ask For References
The corporate event planners in NYC you’re considering should be happy to offer you references to other clients. Many event planners also have client spotlights on their websites, such as this one from 23 Layers. This allows you to see whether the event planner’s style fits the vibe you want for your event.
5. Trust Your Gut
Hosting a large corporate event can be stressful, and it’s important that you choose an event planner who makes you feel confident that your event will be a success. When you talk with your event planner, you should get the sense that they know what they’re doing, and that they’ve thought of potential hiccups in your event long before the big day. Personality is also key when it comes to choosing an event planner–you should feel good about your planner’s communication style and attitude throughout the event planning process.